Meetings & Minutes

CALL TO ORDER: Meeting was called to order at 9:10pm

There was not a quorum of members present therefore this meeting was an informational meeting to the members that attended. No business was conducted.

President Chik Brenneman introduced the Board to open the meeting. Each Board member said a brief statement of their role.

The first task was to announce the results of the annual election. Unfortunately a quorum for the election was not reached and the Board voted to extend the election period until July 31st, 2010. While the number of required signed and valid ballots was close, it was not sufficient to attain the required quorum. The current Board will sit until the results are announced at the next regular Board meeting on July 31st.

It was noted that the members had not yet received the annual accounts review of Association finances. The general manager informed the attendee that the information was sent out the previous Monday and that all should have received it by now. The delay in distribution was due to the complexities of the accounting in the last year due to the water project. Members are encouraged to review the report upon receipt and send any question to the President.

The water project was discussed at great detail. In the last year, a loan has been secured for phase I and II of the project, Phase I is nearing completion, and phase II will commence on or about July 1,2010. Timeline for phase II will be about 120 days per the bid contract. The finance committee has been asked to convene to review project spending and make official recommendations to the Board regarding repayment options of the loan once is it converted to a conventional mortgage at the completion of the project. The President and Treasurer answered questions about spending to date. The current payment process has been to minimize any spending from the loan by utilizing the reserve fund. At the end of the loan period, the Board will have to determine how much of the loan amount it will repay the reserves in order to protect other assets of the association including, but not limited to, the roads, sewer plant, house, and equipment. The attendees were also informed of recent Board action regarding easement needed for phase I and II of the water project. Phase I easements were signed and recorded in April. This easement exchanged the appurtenant land for the placement of water pipelines from the new well to the unit 6 parking area, and the land where the new 130,000 gallon water tank is located for four (4) water and sewer connections to the affected landowners at a sum total cost of $35,000 to the landowner. Phase II easements exchanged for clear title to two parcels in the old tract known as Unit 7, ten (10) sewer and water hookups. These two parcels will be deeded to the Association and the new water treatment plant will be placed on them. An additional six (6) sewer and water hookups will be granted to the landowner for $10,000 each.

One member questioned others as to the discrepancies in billing of their electricity via the PG&E Smart meters. The members were encouraged to contact PG&E for any billing questions.

There was a brief presentation that the Board would like to form a policy committee of members and Board to review CC&R and Bylaws revisions. Both of these documents are over ten years old and need revision in order for the current Board to properly enforce policy. Individual policies can be revisited once the basic governing documents are reviewed. One member of those attending volunteered to sit on the committee.

Respectfully submitted

Chik Brenneman
President, Pla-Vada Community Association June 30th, 2010